HIPAA Compliance Requirements for Business Associates (BA’s)

HIPAA Compliance for Business Associates - What You Need to Know

Learn more about HIPAA compliance requirements for Business Associates by visiting hipaapoliciesandprocedures.com, an industry leading website devoted to HIPAA and developed by Flat Iron Technologies, LLC. As North America’s leading provider of HIPAA consulting services and documentation, we offer the very best HIPAA policies and procedures & Policy Compliance Packets for instant download today.  Also, take note of the following HIPAA compliance requirements for Business Associates checklist for ensuring rapid and complete compliance with the Health Insurance Portability and Accountability Act (HIPAA) of 1996.

1. Compliance is Mandatory. Yes, compliance for Business Associates (BA) is mandatory, that’s about as obvious as everyone having to pay taxes, yet it’s still shocking to witness large numbers of BA’s simply ignoring HIPAA compliance, which is not recommended. Sure, policies and procedures can be taxing and time-consuming to develop, and then putting in place the actual processes and practices is even more demanding. Just remember it’s the law, and heavy fines can – and have been – levied for non-compliance for Business Associates (and Covered Entities).

2. HIPAA Security Rule 164.308. The “Administrative Safeguards” for HIPAA call for numerous security and operational policies and procedures to be in place, ranging from a documented security management process to an assigned security official who is responsible for numerous HIPAA initiatives. Additionally, there are provisions for workforce security calling for guidance and recommendations on “appropriate access” to Protected Health Information (PHI).

3. HIPAA Security Rule 164.310. The “Physical Safeguards” for HIPAA mandate that Covered Entities (CE) and Business Associates (BA) put in place a number of physical safeguards for ensuring the overall safety and security of Protected Health Information (PHI). More specifically, healthcare entities must develop and implement policies and procedures to limit physical access to its electronic information systems and the facility or facilities in which they are housed, while ensuring that properly authorized access is allowed.

4. HIPAA Security Rule 164.312. The “Technical Safeguards” for HIPAA mandate that both CE’s and BA’s put in place policies, procedures, and processes relating to user identification, audit controls, transmission security, encryption, and more. Consistent with the HIPAA Security Rule 164.310, the “Technical Safeguards” can be potentially challenging for businesses, often requiring considerable development of various policy documents, along with implementation of specific practices.

5. HIPAA Security Rule 164.314. The organizational mandates put forth in 164.314 are a blend of legal, technical, operational and security requirements, ultimately “requiring” that all personnel get involved in helping meet the prescriptive criteria put forth by HIPAA. From BAA documents to security incident issues, Business Associates need to pay particular attention to 164.314.

6. HIPAA Security Rule 164.316. Perhaps one of the most time-consuming – and often overlooked – aspects of HIPAA compliance is developing and implementing all the mandated HIPAA policies and procedures. It can be an incredibly time-consuming and challenging exercise – no question about it – but it’s got to be done, so sourcing a high-quality set of HIPAA policy templates is crucial. Spend some time reading through the entire HIPAA Security Rule requirements – from 164.308 to 164.314 (and obviously 164.316) and very quickly you’ll begin to appreciate the enormous amount of policies and procedures required for HIPAA compliance – and that’s just the HIPAA Security Rule (the Privacy Rule requires heavy documentation also).

7. A Word on the HIPAA Privacy Rule. For many years, the HIPAA Privacy Rule was considered out of scope for Business Associates (BA), but much has changed due to the pronouncement of the Final Omnibus Rulings of January, 2013, along with the HITECH Act. Specifically, BA’s are now under more scrutiny than ever before, just as much as Covered Entities (CE), some would argue, which makes the HIAA Privacy Rule now more important than ever.

8. Compliance is continuous. There’s no such thing as “one and done” with HIPAA compliance – not at all – it requires a constant dedication to continuous monitoring for ensuring the safety and security of sensitive consumer healthcare information. In today’s electronic age, almost anyone can have access to hacking and other social engineering tools capable of stealing data, and this should be a big concern for BA’s.

9. HIPAA Policies and Procedures are Critical. That’s right, both the Security Rule and Privacy Rule mandate that comprehensive policies and procedures – both I.T. and operational specific documentation – be developed, implemented, and in place for HIPAA compliance. It’s a huge task because the amount of documentation needed is comprehensive indeed, and it’s why healthcare entities are downloading the very best HIPAA compliance and policy packets from hipaapoliciesandprocedures.com. Do you really have time to spend authoring dozens upon dozens of HIPAA and other essential information security policies and procedures from scratch?

Doesn’t it just make sense to start with a proven set of policy templates that’s been developed by industry leading healthcare and regulatory compliance experts? It does, and the company to turn to is Flat Iron Technologies, LLC and our award-winning HIPAA policies and procedures & Policy Compliance available for instant download today at hipaapoliciesandprocedures.com. With our compliance templates, you’ll have all the essential documentation needed for developing the very best set of HIPAA specific policies, procedures, forms, and other essential materials as mandated by the Health Insurance Portability and Accountability Act (HIPAA) of 1996.

10. Security Awareness Training is Critical. One of the most important aspects of HIPAA compliance is undertaking annual security awareness training. Not only is it a mandate, it just makes sense from a best practices perspective. After all, how can businesses expect to protect sensitive assets if no real awareness is in place for training employees on security best practices? Security awareness training is a must, so visit hipaapoliciesandprocedures.com to learn more about our industry leading training material.

11. Assessing Risk is Mandatory. The HIPAA Security Rule provisions require both Covered Entities and Business Associates to put in place a comprehensive risk management program, one that effectively identifies, assesses, and remediates critical risks and other issues. Not only is risk assessment a mandate, but a best practice that should be undertaken by any business, regardless of industry or sector.

12. HIPAA is here to Stay. Sure, that’s obvious. In fact, HIPAA has been “hanging around” since 1996, yet enforcement and overall compliance has been extremely lax, to say the least. That’s all changed with numerous rulings, such as the Final Omnibus Ruling of January, 2013, which gave HIPAA much-needed regulatory compliance “bite” and enforcement. Visit hipaapoliciesandprocedures.com to learn more today about our industry leading policy packets and other helpful information.

HIPAA Compliance for Business Associates - Download Policy Templates

When it comes to proven, high-quality, and cost-effective solutions for HIPAA compliance, look no further than the HIPAA experts at Flat Iron Technologies, LLC. We’ve been assisting companies all throughout North America with today’s demanding compliance mandates, so visit hipaapoliciesandprocedures.com to learn more. From essential consulting services to the very best HIPAA policies and procedures found anywhere in North America, there’s only one name you need to know and that’s Flat Iron Technologies, LLC.

Visit hipaapoliciesandprocedures.com today to learn more about our industry leading policy packets and toolkits for Covered Entities (CE) and Business Associates (BA). We offer the very best HIPAA policies and procedures, HIPAA policy templates, and HIPAA toolkits for helping CE’s and BA’s become fully compliant with the Health Insurance Portability and Accountability Act (HIPAA) of 1996. Compliance is just a click-of-the mouse away, so visit hipaapoliciesandprocedures.com to learn more.