HIPAA Compliance for Home Health Care Checklist - 9 Things to Know
HIPAA compliance for home health care is a critical topic, mainly due to the large growth of in-house patient care that’s being offered all throughout the country – and with a population that’s continue to get older – home health care is here to stay. It’s important to understand and assess HIPAA compliance with the home health care industry, and it’s why Flat Iron Technologies, LLC, a member of the NDB Alliance of Firms, offers the following 10 things you need to know about HIPAA and home health care:
1. HIPAA has enforcement power – finally: After years of lax enforcement the Health Insurance Portability and Accountability Act (HIPAA) now has serious enforcement, due largely to the Final Omnibus Ruling of January, 2013, along with a heightened sense of security now permeating the healthcare sector. It means getting serious about protecting PII once and for all, and it also means large fines can be levied against the likes of home health care companies for non-compliance. Time to roll up those sleeves and take a good look at HIPAA compliance for your businesses.
The days of HIPAA non-compliance are gone – long gone – so if you’re still thinking of kicking the regulatory compliance can down the street – think again – as massive penalties await both Covered Entities (CE) and Business Associates (BA) that continue to ignore the HIPAA mandates. Let us help; visit hipaapoliciesandprocedures.com to learn more, along with calling us today at 1-800-554-1829.
2. Policies and Procedures are essential for HIPAA compliance: Probably the largest – and most time-consuming – aspect of HIPAA compliance is developing all the necessary documentation for becoming compliant. It can literally take hundreds of hours, and it’s why sourcing high-quality, HIPAA specific policy templates is absolutely critical, so turn to the experts today at hipaapoliciesandprocedures.com. Businesses simply don’t have the time or resources for developing HIPAA policies, but we do, and it’s what we do best! Visit hipaapoliciesandprocedures.com today to learn more about our industry leading healthcare compliance policy templates. Along with HIPAA documentation, we also offer a HITRUST Compliance Policy Packet for instant download also.
3. Assessing risk is a must: Another large mandate for HIPAA compliance is performing an annual risk assessment. While being a strict HIPAA requirement, it’s also a best practice every home health company “should” be doing – why – for purposes of assessing critical threats, issues, and overall risks to your company. Where is PHI being stored and why? Have there been in any security lapses and why? These are just a few of the simple questions you should be asking yourself during a risk assessment. How can you reasonably expect to run your business – especially in a world full of ever-growing cybersecurity threats and attacks – without performing an annual risk assessment?
Look, it doesn’t have to be a full-blown exercise in academia 101 – not at all – what’s really needed is a comprehensive, yet easy-to-use set of risk management documents for letting you pick and choose the relevant risk categories, an that’s exactly what we offer with our HIPAA compliance toolkits. Visit hipaapoliciesandprecedures.com to learn more today. Knowing what your risks are is as important as knowing who your customers are.
4. Security awareness training is a strict requirement: Want a surefire way for training employees on today’s growing security threats and challenges, while also meeting strict HIPAA mandates, then undertake security awareness training! Home health care businesses requires a hefty dose of security awareness training, particularly when it comes to handling highly sensitive Personally Identifiable Information (PHI). hipaapoliciesandprocedures.com offers an incredibly in-depth, easy-to-use, and comprehensive set of security awareness and training documents available for instant download today. The materials have been extensively researched and written by healthcare professionals with years of knowledge and expertise, so visit hipaapoliciesandprocedures.com today to learn more. Protecting highly sensitive patient data begins by properly training your staff on the best practices for HIPAA compliance, so call us today at 1-800-554-1829 to learn more.
5. What are you doing to protect PHI: It’s a good question, and a fair one also, as Protected Health Information (PHI) must be secured at all times, regardless of its location. Because home health care professionals are constantly “on the move”, it’s something to put great thought into, and to then start implementing security controls for protecting such data. It also means ensuring that PHI is not stored on mobile phones, not written down on some document and left somewhere – typical scenarios that play out each and every day in the healthcare world.
6. Are you properly screening all employees for any background issues: Background checks are incredibly important in today’s world, particularly when you are giving individuals access to Protected Health Information (PHI). While a felony arrest or conviction should not automatically prohibit employment, it does raise serious concerns about somebody’s past, so do your necessary due-diligence when it comes to hiring or you could pay a big price down the road.
7. Where is PII Located? You need to know exactly where Protected Health Information (PHI) resides, in what format, how is it being protected – and just as important – has a business case been given for why you even are in possession of PHI? There’s an old saying in regulatory compliance – “you can’t protect what you don’t know you have”, so due your due-diligence for ensuring you know exactly where PHI is located.
8. Who’s your internal HIPAA champion: Every business needs an internal HIPAA compliance champion, somebody who can help charter the waters of what’s arguably the most onerous and time-consuming healthcare compliance mandate in North America. Becoming HIPAA compliant is a true cultural change – no question about it – so think long and hard about who can help drive your HIPAA initiatives in becoming – and staying – compliant with the Health Insurance Portability and Accountability Act (HIPAA). Remember, it all starts with quality documentation, so visit hipaapoliciesandprocedures.com today to learn more about our industry leading policy & compliant toolkits that are saving Covered Entities and Business Associates thousands of dollars on compliance costs.
9. Employ Continuous Monitoring: What’s “Continuous Monitoring”, it’s the initiatives undertaken by healthcare companies for ensuring their internal controls are functioning as designed. Such initiatives mean assessing – and changing & enhancing as necessary – the various policies, procedures, and processes relating to one’s internal controls, such as those for HIPAA. Implementing Continuous Monitoring begins by identifying that HIPAA “Champion”, an individual within your company who has the ability to consistently review and assess your internal control processes on a regular basis. We provide helpful documentation for building such a program within your organization, so let’s talk today.
HIPAA Compliance for Home Health Care Companies- The Time is Now
Talk to the experts today at hipaapoliciesandprocedures.com about obtaining the very best set of compliance documents found anywhere today for the Health Insurance Portability and Accountability Act (HIPAA) of 1996. Additionally, we also offer industry leading HIPAA consulting services, such as HIPAA scoping & readiness assessments, HIPAA policy writing services, HIPAA audits, along with HITRUST services also. HIPAA, like many of today’s compliance mandates, is only going to continue to grow in scope and complexity, so being prepared is essential. Visit hipaapoliciesandprocedures.com today.